Skip to main content

Tips and Tricks for Transcribers

This is the first Avontix blog and we hope you’ll find it as hip and happening as your workplace! Read on for tips and tricks that you can use during your wild rides through medical transcription assignments. If there is anything else you’d like us to cover, just let us know!


1. Stuck with a bad dictation? Make some adjustments.

We know some physicians could be so bad at dictations that you need to make special adjustments. In case you are stuck with a bad dictation and are finding it difficult to understand, try adjusting the tone of the transcriber to remove bass. In case the transcriber has a bass control, use it to remove bass as much as possible and voila, the words will appear clearer. This will however increase static noise. This could be adjusted by varying the playback speed. Sometimes, it helps if you let others listen to the unclear section and get their suggestions on it. You could also skip the section, move on and then come back to hear it again. Oftentimes, re-listening to an unclear section after a while makes it easier to understand.



2. Telling a bad dictator he’s bad!

You may find yourself pretty unfortunate when paired up with a dictator who is chronically bad. In such a case, it is helpful to let the dictator know how he can improve his dictation technique. You can simply provide some dictation tips and send these along with a very courteous note saying how he can minimize ambiguities in his dictation. You could also return the transcription by leaving blank spaces for all unclear passages or blanks. If a dictator reverts back saying that you aren’t skilled enough for the work, you could show him successful transcription assignments previously done (after making sure you exclude confidential information). This could help in making him understand and take responsibility for a clear dictation. It would also do a favour for others in your organization!

3. No guesses, dude!

It is your responsibility not to guess about what you hear in the dictation. If a particular dictation is not clear, and especially if it involves drug dosages, drug names, therapy details, etc., making inaccurate guesses would actually be life-threatening for the patient if the error goes unnoticed. The most ethical and safe approach to an unclear dictation is leaving blank spaces wherever required and bringing it to the notice of the dictating physician so he can verify and help you complete an error-free transcription.


We’ll be back with more tips and tricks! Until then, stay healthy, stay happy, and stay productive!


Visit our website www.avontix.com

Comments

Popular posts from this blog

Hey Medical Transcriptionists, You’ll Love these Smart Online Resources

Who wouldn’t say they like a little extra help, be it at work or anywhere else?! Especially if you are a medical transcriptionist, you could be confused about a peculiar sounding word, the spelling of a doctor’s name that sounds funny, or maybe struggling with an unclear dictation where drug names sound French!We bring you five great sites to help you along the way. Just bookmark them for any-day reference! 1.      OneLook ( www.onelook.com ) You can quickly look up abbreviations, acronyms and medical words/phrases at this awesome online dictionary. It has amazing wildcard search options and other advanced search tools. Wildcard search means looking for a word in the dictionary that you cannot spell. You can check out the wildcards link at the end of the page to know how to use this option. The site’s features are a step ahead of other sites. You can look at the example searches on the home...

Rules and Regulations that Govern Healthcare Documentation -Avontix

Picture courtesy: Google Images Healthcare documentation as the name suggests deals with the documentation of healthcare procedures and treatments provided to a patient. As a way to minimize the workload of physicians in documenting their processes in providing healthcare to patients, healthcare documentation plays a critical role in the healthcare industry and gives the physicians much-needed extra time to spend on looking at a more number patients. For the people in healthcare documentation jobs, it is not just sufficient to master the English language skills and medical terminology to be able to do their work efficiently. There are certain points related to the federal rules and regulations that are to be taken care of while transcribing the data accurately within the set time limits. Professional healthcare documentation specialists are expected to be aware of these legal requirements and act accordingly. Confidentiality of patient information: Medical details of a...

Crazy Productivity Tips that Actually Work!

Everything from music to Facebook, the secret to productivity is in the very things we are asked to avoid!Check out these tips on increasing productivity, the crazy way… 1. Listen to music, dude! If you have a headset on, maybe it won’t go down well with the boss. But then, according to a study at the University of Windsor, Canada, listening to music during work helps people finish their work faster and with a better quality than those who don’t. But if your boss gets to see your head banging before he sees the great work you have accomplished, don’t blame it on us if he fires you! 2. Facebook your way to glory… Mindless tasks such as checking out those nice red pop ups on that blue Facebook ribbon could trick your brain into thinking that it has done something worthwhile. Simply put, it gives you a brain boost. Moreover, a study by Evolvon data from Fortune 500 companies showed a correlation between output per employee and usage of social networks. According to the s...