Skip to main content

Transcription Tips and Tricks You Can’t Ignore!


Now that you are aware of some of the best productivity tips for medical transcriptionists, we hope they are being put to good use. Here are some more tips and tricks for smart professionals.



Get Comfy

Make sure that your work environment is peaceful and quiet and that you are comfortably seated…’coz bad seating may cost you and your employer terribly high.Avoid work-related repetitive stress injuries by practicing proper seating and positioning and through stretching exercises that relieve the wrist, forearm, fingers, and back.  It is also essential to keep your workplace quiet because transcription requires a great deal of concentration. Do not transcribe if there is a great deal of ambient noise around you. If your workplace has a high amount of office traffic and noise, you could consider talking to your supervisor about making suitable adjustments.





Leave the Mouse!

Yes! You’d wonder how you could possibly get rid of the desktop mouse. But it’s important to understand that shifting hands between the keyboard and mouse every now and then slows you down. Practice using keyboard shortcuts instead. There are a multitude of keyboard shortcuts for all possible actions that you perform with the mouse. These can be mastered in a jiffy.

Action
Keyboard Shortcut
Copy
CTRL+C
Paste
CTRL+V
Cut
CTRL+X
Delete
Delete button
Undo  
CTRL+Z
Switch between windows and programs
ALT+TAB
Current window's system menu
ALT+Spacebar
Close or quit a program
ALT+F4
Close current window
CTRL+F4
Choose a function in the menu bar
ALT+underlined letter in menu



Take Shortcuts

Those who say there are no shortcuts to success don’t know where to find one! In transcription, you can increase your productivity by using abbreviations. Word processors have features in the spelling auto-correction options where you can mention short spellings for commonly used words such as ‘surgery’ or ‘examination’. You could set the short spelling as ‘sgr’ and ‘exn’ for instance and the word processing software will automatically expand the word every time you type the short form.

You could decide which short form to keep for each word and the word processor will automatically change the short form to the full form as you type. Make sure you identify commonly used words to store in the word processor.




In case of MsWord, click on the spell check button at the bottom of the document and then choose “AutoCorrect” – in the options that pop up, click on “AutoCorrect options…” – next, in the ‘AutoCorrect’ tab, you will find an option that says “Replace words as you type”, make sure this is checked. Here you can add the words that you’d like to be replaced with full forms as and when you type.


More Careers in Medical Coding and Medical Transcription

 Visit www.avontix.com



Labels:
Location: HMDA Maitrivanam, Satyam Theatre Road, Srinivasa Nagar, Ameerpet, Hyderabad, Telangana 500082, India
1 comment

Popular posts from this blog

That’s Hilarious! Funny Must-Read Medical Transcription Errors!

Doctors every now and then come across some very critical bloopers from medical transcriptionists. Some of these can be downright funny! It’s common for transcription errors to creep in for various reasons like the dictation might not be clear, too many medical terms stuffed in, or misunderstanding at the transcriptionist’s end. Medical transcriptionists vary in experience and skill and may not be well versed with some medical terms. Here is a compilation of some very funny transcription mistakes you could note to avoid being on the receiving end of the laughter! 

   ·"Eyes and nose continue to be within normal limits" (I & O).    ·"History of sick as hell disease" (sickle cell)    ·"She was a bitch and grinned" (a bit chagrined).    ·"The last day the patient took their meds was for beaver."  (forever).    ·“49 year old occasional male”(Caucasian male).    ·“Borderline respectable pancreatic cancer”. (Resectable).    ·“Patient is alert and orien…
Read more

Location isn’t a Matter for Coding and RCM -Avontix

The technological developments in the healthcare management industry have facilitated and increased the outsourcing of medical coding and RCM among many healthcare facilities. The healthcare facilities need not bother about from where the support for their RCM and medical coding jobs is coming from. What they need to think about is only if these service providers have the latest technology, training and subject expertise. These days most of the outsourcing companies are well equipped with high-speed internet connectivity, coding and RCM software with security features that make the importance of the location of the service provider negligible.
The lower reimbursement rates and diminishing margins are forcing the different healthcare facilities to think for ways to reduce costs. One of the best ways for hospitals and other facilities to minimize costs is outsourcing their medical coding jobs along with their revenue cycle management. The significant task for a hospital is to identify …
Read more

Healthcare Documentation – A Promising Career Option -Avontix

Picture courtesy: explorehealthcareers.org
With ever-changing legal and medical requirements, it is mandatory that all the procedures and processes performed by healthcare practitioners are recorded accurately not just for evidential purposes but for future references also. However, it is not possible for the physicians, nurses, and other healthcare professionals to keep documenting each and every process performed by them in a written format. Hence, physicians take advantage of the technological advancements and record the procedures performed by them in audio files using an electronic device. Although these can serve as records, it is not easy to comprehend a physician’s voice file when the information is required. So, these voice files are transcribed into electronic documents and this process of transcribing is called medical transcription or healthcare documentation.  
The voice files given by the physicians for healthcare documentation include their office visits, emergency room …
Read more