Common Transcription Errors and How to Avoid Them -Avontix

Medical Transcription is no casual career! In fact it comes tagged with immense responsibility on part of the transcriber. The below are some of the common errors made when transcribing audio files along with tips on how to avoid them.

Typing Errors

These errors are usually made when we mishear what has been said or sometimes because we mistype what we hear.

You simply press the wrong key.

E.g. you type “busienss” instead of “business.”

Sound-alike words

This is one of the most regular and also funny errors. It is picking/typing the incorrect words that sound very similar to the word dictated but with a different meaning

Examples

it’s - short for “it is” and its - possessive
you’re (short for “you are”) and your (denotes possession)
they’re, their and there
to, too and two
here and hear

hover and over
would/wood
brake/break
knot/not
which/witch

Incorrect spellings of names

Names can be spelled in many different ways. Look up the name and spell them correctly.

Danny or Dannie

Kathy or Katie

Sound-alike letters

Isn’t it funny when we write “The fog was dense”, as “The dog was dense.”? In such case taking a moment to think about the context will go a great deal in helping you decide on the right worfd to use

Transpositions

Transposition of one element with another is a little too tricky and of course is one of the most common transcription error. This can happen with numbers and letters. For example, you type 12058 instead of 12085. When we change the sequence of words, it sometimes remains non-traceable.

How to avoid the above errors:

Making errors can not only be a bad sign but also prove to be very costly and even fatal in medical context. And sometimes cost lives! So, it is important to understand how to avoid them as much as possible.

The below are a few to tips to help you guard them:

· - Always look up for words you are not familiar with. Makes sure you use reliable and authorized sources and websites when you are looking up words. Often few sites contain inaccurate information.

· - Always do the spell-check the document.

- Proofread all transcripts thoroughly after you have completed working on the transcripts because spellchecking won’t be able to trace and point out all the errors. So it is important to proofread the document. This is pretty much the only way to trace typos or inconsistencies and locate where a word is not making sense in the sentence.

- Always make sure you listen to the complete audio file while you are checking the transcript to find errors.

- Be extra careful to really employ your logic about the context of the recording before you start transcribing.

The above tips will to a large extent help in minimizing the errors.

Comments

Rules and Regulations that Govern Healthcare Documentation -Avontix

Picture courtesy: Google Images Healthcare documentation as the name suggests deals with the documentation of healthcare procedures and treatments provided to a patient. As a way to minimize the workload of physicians in documenting their processes in providing healthcare to patients, healthcare documentation plays a critical role in the healthcare industry and gives the physicians much-needed extra time to spend on looking at a more number patients. For the people in healthcare documentation jobs, it is not just sufficient to master the English language skills and medical terminology to be able to do their work efficiently. There are certain points related to the federal rules and regulations that are to be taken care of while transcribing the data accurately within the set time limits. Professional healthcare documentation specialists are expected to be aware of these legal requirements and act accordingly. Confidentiality of patient information: Medical details of a...

Role of Proofreading in Healthcare Documentation -Avontix

Picture courtesy: careeraddict.com M edical transcription or healthcare documentation deals with the documentation of voice files which is prone to many errors due to the kind of work it involves. Healthcare documentation specialists have to listen to various physicians’ voice files with different accents and document them in a prescribed format. Often there are issues with the voice files regarding the background noises, the clarity in the physician’s speech etc. that give a challenge to the medical transcriptionist. Moreover, many people in healthcare documentation jobs work remotely without any immediate supervisor to rectify errors if there are any. This kind of work needs that the medical transcriptionist is independent, self-motivated and responsible towards the work being done. Being an indispensable part of the healthcare industry, the healthcare documentation specialists take pride in their jobs and work relentlessly for the accuracy and comprehensiveness of the docume...

Patient Access and its Link to Increased Revenue -Avontix

Picture courtesy: patient.info For a health organization to enjoy a good financial position, its revenue cycle management should be efficient enough to bring in timely payments for the claims submitted and collect the amount due from patients. When either the claims submitted are denied or patients are not paying their dues, it results in unpaid collections and bad debts for the healthcare provider. One of the ways to reduce revenue losses is having smart patient access. By providing smart patient access, healthcare facilities can see reduced claim denials and improve their revenue cycle management performance. To be able to do this, the RCM services professionals have to collect all the necessary information at the registration process itself. Usually, patients feel that all the work related to registration process is time-consuming and unnecessarily delays the diagnosis and treatment procedure. However, hospital registration process is very critical to colle...

Search This Blog