Skip to main content

Role of Proofreading in Healthcare Documentation -Avontix

Picture courtesy: careeraddict.com

Medical transcription or healthcare documentation deals with the documentation of voice files which is prone to many errors due to the kind of work it involves. Healthcare documentation specialists have to listen to various physicians’ voice files with different accents and document them in a prescribed format. Often there are issues with the voice files regarding the background noises, the clarity in the physician’s speech etc. that give a challenge to the medical transcriptionist. Moreover, many people in healthcare documentation jobs work remotely without any immediate supervisor to rectify errors if there are any. This kind of work needs that the medical transcriptionist is independent, self-motivated and responsible towards the work being done. Being an indispensable part of the healthcare industry, the healthcare documentation specialists take pride in their jobs and work relentlessly for the accuracy and comprehensiveness of the documentation they do. 

Although the medical transcriptionists do their job with utmost dedication, there may be errors that occur while transcribing and proofreading is required to eliminate these errors before sending the final document to the client. Healthcare documentation jobs call for of excellent proofreading skills that involve identifying any mistakes and correcting them in the documents prepared. In order to identify mistakes, one has to know the kind of errors that can occur. Here given are some commonly seen errors in the transcribed documents.
Use of wrong spelling for the words used.
Omitting important words dictated by the physician.
  • Use of a wrong word in English or Medicine due to errors of homophones and homonyms.
  • Typo errors caused due to the usage of a wrong alphabet or numerical character.
  • Grammatical and punctuation errors that can change the meaning or context of the sentence.
  • Errors that result due to lack of consistency in the use of words that creates confusion. 

With a fair idea regarding the kinds of errors that are likely, it becomes easier to proofread. Like all other skills, proofreading skills need the practice to improve. Here are few quick tips to improve proofreading skills.
  • Maintain a record of your errors and check regularly to understand your weak areas and polish your skills.
  • Categorize your errors into English and medical errors. You can further categorize these into sub-categories based on the specialty for medical errors and spelling and grammar for English errors. Try to work on these errors and not repeat them.
  • Build up a good library with reference books and reference sites to look at new or challenging words.
  • Use spellcheckers for both English and medical words to ease your proofreading.
  • Adjust the speed control of your transcriber unit to avoid any word omissions and misunderstanding of words.

Proofreading skills improve only with persistent practice and ensure that you read your transcribed document thoroughly from the beginning to the end for its completeness and accuracy. For the best of experience in this field, join Avontix, one of the best providers of healthcare documentation services

Previous:"Good Listening Skills Lead to Effective Communication"

Post a Comment

Popular posts from this blog

That’s Hilarious! Funny Must-Read Medical Transcription Errors!

Doctors every now and then come across some very critical bloopers from medical transcriptionists. Some of these can be downright funny! It’s common for transcription errors to creep in for various reasons like the dictation might not be clear, too many medical terms stuffed in, or misunderstanding at the transcriptionist’s end. Medical transcriptionists vary in experience and skill and may not be well versed with some medical terms. Here is a compilation of some very funny transcription mistakes you could note to avoid being on the receiving end of the laughter! 

   ·"Eyes and nose continue to be within normal limits" (I & O).    ·"History of sick as hell disease" (sickle cell)    ·"She was a bitch and grinned" (a bit chagrined).    ·"The last day the patient took their meds was for beaver."  (forever).    ·“49 year old occasional male”(Caucasian male).    ·“Borderline respectable pancreatic cancer”. (Resectable).    ·“Patient is alert and orien…

Location isn’t a Matter for Coding and RCM -Avontix

The technological developments in the healthcare management industry have facilitated and increased the outsourcing of medical coding and RCM among many healthcare facilities. The healthcare facilities need not bother about from where the support for their RCM and medical coding jobs is coming from. What they need to think about is only if these service providers have the latest technology, training and subject expertise. These days most of the outsourcing companies are well equipped with high-speed internet connectivity, coding and RCM software with security features that make the importance of the location of the service provider negligible.
The lower reimbursement rates and diminishing margins are forcing the different healthcare facilities to think for ways to reduce costs. One of the best ways for hospitals and other facilities to minimize costs is outsourcing their medical coding jobs along with their revenue cycle management. The significant task for a hospital is to identify …

Healthcare Documentation – A Promising Career Option -Avontix

Picture courtesy: explorehealthcareers.org
With ever-changing legal and medical requirements, it is mandatory that all the procedures and processes performed by healthcare practitioners are recorded accurately not just for evidential purposes but for future references also. However, it is not possible for the physicians, nurses, and other healthcare professionals to keep documenting each and every process performed by them in a written format. Hence, physicians take advantage of the technological advancements and record the procedures performed by them in audio files using an electronic device. Although these can serve as records, it is not easy to comprehend a physician’s voice file when the information is required. So, these voice files are transcribed into electronic documents and this process of transcribing is called medical transcription or healthcare documentation.  
The voice files given by the physicians for healthcare documentation include their office visits, emergency room …